NAIROBI, Kenya — The National Transport and Safety Authority (NTSA) has given motorists six months to collect their already printed physical logbooks, warning that any documents left unclaimed after the deadline will be disposed of as Kenya accelerates the transition to a fully digital vehicle registration system.
In a public notice issued on Tuesday 14, July 2026, the Authority said it will no longer store printed logbooks indefinitely, citing a new records management policy aimed at reducing the accumulation of uncollected ownership documents in its offices.
“After the six-month period, all uncollected logbooks will be disposed of in accordance with the Authority’s policy,” NTSA said.
The directive applies to motorists whose physical logbooks have already been printed but remain uncollected following vehicle ownership transfers, replacement applications or other registration-related services.
Collect your logbook or risk service disruptions
NTSA urged vehicle owners to collect their documents without delay, warning that failure to do so could disrupt access to services that still require proof of vehicle ownership.
According to the Authority, motorists applying for services that require a copy of a logbook must attach the current or original physical document where applicable.
“Clients will not be able to access services that require a copy of the logbook without attaching the current/original logbook in their application,” NTSA said.
The Authority advised motorists to visit their designated NTSA office or Huduma Centre to collect the documents before the six-month period expires.
Part of Kenya’s shift to digital logbooks
The announcement comes as Kenya continues replacing paper-based vehicle registration certificates with electronic logbooks.
NTSA officially rolled out the electronic motor vehicle registration certificate (e-Logbook) on June 10, 2026, ending the routine issuance of printed logbooks for newly completed vehicle registration transactions.
Under the new system, vehicle owners can access, download and verify their e-Logbooks through their personal NTSA Service Portal accounts integrated with the eCitizen platform.
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The Authority said the digital platform updates vehicle ownership records in real time once a transaction is completed, eliminating lengthy waiting periods associated with printing and collecting paper documents.
Enhanced security against fraud
NTSA says the e-Logbook incorporates encryption and secure hashing technologies designed to reduce document forgery, tampering and fraudulent ownership transfers that have historically affected paper logbooks.
The Authority has also cautioned motorists that e-Logbooks can only be accessed through the registered owner’s official NTSA Service Portal account and warned against sharing personal details with third parties claiming they can process or download the documents.
According to NTSA, the digital transition forms part of the government’s wider drive to modernise public services, reduce bureaucracy and improve transparency in motor vehicle registration.
